Many years ago, in a not-so-distant province on the coast of South Africa, there was a fleet manager named Matthew. Matthew worked at a large industrial company and was responsible to manage a fleet of over 100 vehicles. Despite having a tracking system in the vehicles, Matthew battled with high fleet costs which upset his senior management team. The senior management team demanded reductions in the operational cost of the fleet of vehicles. Month after month he would spend many hours scanning the copious number of reports sent to him.

Driving a roadworthy car is a legal requirement in South Africa however 80% of cars surveyed are deemed unroadworthy and unfit to operate according to the National Road Traffic Act, 1996 [No. 93 of 1996].

Why policy terms and conditions can “bite you”

Your short-term insurance contract can often seem confusing and overwhelming. One of the most important decisions you will make as a short-term insurance client will be to spend some time (with the help of your broker, if necessary) going through all the terms and conditions of your policies to make sure you understand the “ins and outs” of your cover. You will then know exactly what you are and are not covered for and there is little to no chance of any “surprises” at claims stage.

Below, we will go through some of the policy terms and conditions that we at Eqstra Financial Services feel are very important for you to familiarise yourself with.

Excess:
An excess is the amount you are liable for prior to the settlement of a claim under an insurance policy, “it is the agreed amount of money you pay the insurer as a contribution towards repairs or replacement” (Schyf, n.d.).

Tracking the productivity of your fleet is a challenge that many businesses face. However, it is an essential part of your operations, and by understanding exactly how your fleet is performing, you will be able to utilise your assets effectively, improve fleet efficiencies, boost vehicle uptime and maximise your overall productivity.

The cost of fuel is one of the biggest expenses in fleet. It needs to be tracked in detail for fleet managers to get a clear view of their real fuel spend compared to projections. Fleet managers also need to be wary of fuel fraud as it can have detrimental effects on the overall running of the fleet company.